Frequently Asked Questions
How far in advance do I have to book my event?
We typically book about 1-3 months in advance depending on the event. Saturdays are our most popular day and September-October and April-May are our most popular months. Friday evenings (6-8) are the least busy. If you request, and we have available, a party date less than one week out, we will charge a rush fee of $50. Parties booked less than 2 weeks out must utilize an Evite in lieu of printed invitations.
How many guests can you accommodate?
Posh Tot Event Theme Parties are designed and priced for 12 children, however, we can comfortably accommodate up to 24 children. Additional children are priced at $20 each for standard themes. Prices vary for custom themes. The house has a per event capacity of 40 total guests. First Birthday parties, Baby Showers and Venue Only rentals can accommodate up to 30 guests seated and 40 guests cocktail style.
How is the venue set up for parties?
The Gilbert House is an Historic home that has been modified to accommodate children’s parties, baby showers and other small events. During Posh Tot Event theme parties, the front sitting room is used as a lounge for the parents and there are two main party rooms for food and seating. Which room we use for your event depends on the size and theme. The middle room (A.K.A, the Craft Room) is typically set up for the children’s activities/crafts. Weather permitting, activities and/or seating can take place outside on the front lawn. Our space is very child friendly and we even provide a stocked changing station for your convenience.
What decorations are provided? Can I bring my own decor?
Posh Tot Events theme parties include table decor and limited site decor to coordinate with your theme. Your Event Manager can work with you to provide additional custom theme decor for an additional fee. You are welcome to bring in your own décor, floral or props. The following restrictions apply. No glitter or confetti is allowed in The Gilbert House. Push pins may be used to hang light items such as paper lanterns from the ceiling; however, no thumbtacks, tape or pushpins may be used on any of the walls or on the outside of the house. Our staff is available to assist with décor set up at a rate of $30/man hour if staffing is available and prior arrangements are made. If you are setting up your own decor, arrangements must be made with your Event Manager to arrive up to one hour prior to your event.
Do you serve food?
We are not a caterer, however, Posh Tot Events theme parties include cupcakes from a local bakery and lemonade for the children. Additional food can be brought in by the client or catered through one of our preferred catering companies. The caterers we recommend are experienced & reputable and have met our guidelines, but are not guaranteed by the Gilbert House or Posh Tot Events. If you bring in your own food, you are responsible for the clean up. If additional time or resources are needed after your event to clean up the food you brought in, you will incur an additional fee. We have serving pieces that are available for your use but they must be cleaned and dried before you leave.
Do you provide custom event planning and design?
For an additional fee, a professional event designer can be assigned to your event to create a unique look and feel and develop a custom theme. We also rent specialty linens and a large inventory of props and decor to help you bring your vision to life.
How much food should I plan to serve for a cocktail style reception?
For cocktail style parties outside of typical meal hours, five or six types of hors d’oeuvres are sufficient. Plan on each guests eating one or two of each kind. If the party is during meal hours, there should be enough food to constitute a meal. Plan on 8-10 types with two to three of each per guest.
What is required to book a Posh Tot Event Birthday Party or Baby Shower package?
To book your event, we require a Non-Refundable Credit Card payment of $100 for standard themes parties and $300 for custom theme parties. Your final payment is due 5 days prior to your event and is based upon your final headcount. If we are unable to process this payment on time, we reserve the right to cancel your event.
Your initial payment is NON refundable. If you cancel your event LESS than 30 days from the event date you will also be charged a $250 cancellation fee. Events may be postponed ONE TIME with a transferrable deposit.
Is there an onsite kitchen I can use?
Yes. For your convenience a kitchenette is available with freezer and 2 refrigerators, small counter space and prep area, microwave, dishwasher and sink. Please be aware that no oven is available.
Can I contract with outside vendors?
Your Event Manager will book and manage any additional services you request at your event including photography inflatables, entertainers and caterers. If you wish to book your own caterer or photographer, we can provide a list of approved vendors. If you wish to use someone that is not on our list, we do require a copy of the company’s insurance policy prior to your event and you are responsible for managing the vendor both before and during your event. All entertainers and inflatables must be booked through your Event Manager at Posh Tot Events to ensure quality and consistency with our brand.
Can I show a slideshow during my event?
Pictorial slideshows can be shown during your event by utilizing Flickr and shown on our wall mounted television. If you have a slideshow set to music you would like to present, it must be delivered to us via DVD prior to your event and will be shown on a free standing digital monitor. You can work with your Event Manager to set this up.
What additional rentals are available to me?
Basic place settings (plate, glass, flatware sets) are available at $3/each. Specialty linens, centerpieces and decor are available to rent through our Prop Loft. Linens are prices per piece. Props and decor are available per piece or by full access to the Prop Loft ($250) for your event.
What additional fees are added to my package
All custom themes are will be charged a 15% service and a $250 design fee. Standard theme packages with additional services such as inflatables and entertainers are charged a 10% service charge.